These guidelines define the scope and eligibility requirements for the MEAP grant program.
Administrative Resources
Congratulations! You've been selected for MEAP funding. Now what? We recommend reading through the MEAP Guidelines and Contract Terms, as well as the Handbook for Grantees, for information about how to get started.
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Program Guidelines
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MEAP Handbook for Grantees
Our Handbook for Grantees provides useful information about how to get started with your project.
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UCLA Contract Terms (Blank)
View a blank template of the UCLA Contract Terms. For review purposes only.
Project Planning Resources
These guides provide detailed information for project planning, including recommended hardware and software and best practices to meet MEAP standards.
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Print Digitization
Guide to planning a print/image (flat object) digitization project.
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Audio Digitization
Guide to planning an audio digitization project.
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Video Digitization
Guide to planning a video digitization project.
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Guide for File Naming and Formatting
This guide will help establish a file naming convention that remains consistent throughout your project.
Planning Grant Resources
These resources provide guidance related to documentation and survey projects.
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Template for Survey Planning
This template provides guidance related to documentation and survey projects.
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Template for Item-Level Inventory
This template provides guidance related to documentation and survey projects.
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Guide for Archival Processing
A guide to processing archival collections from the University of Florida.
Metadata Resources
Explore these resources as you create metadata for your project.
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UCLA Library Metadata Template
All metadata should be created according to this template.
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Metadata FAQs
Metadata FAQs for Grantees
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MEAP Metadata Walkthrough Video
This video walks you through the UCLA digital library metadata template, outlining MEAP's specific requirements for metadata.
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How Does Metadata Work for MEAP?
This infographic shows how your metadata will be published on the MEAP site.
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Metadata Template Walkthrough
This prototype walks you through the UCLA Library Metadata Template.
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Metadata Planning Worksheet
Use this worksheet to brainstorm how you might want to describe items within your collection.
Reporting
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Reporting
MEAP projects will be reviewed regularly by submission of Progress Reports every six months or in alignment with project milestones.
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Progress Report Template
This report template should be used to submit progress reports to the MEAP team at the UCLA Library.
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Project Grant Final Report Template
This report template should be used as a final marker at the end of your MEAP project.
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Planning Grant Final Report Template
This report template should be used as a final marker at the end of your MEAP project.
Forms
Forms for MEAP Applicants and Grantees
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Copyright Permission Agreement
Copyright Permission Agreements are required for all Project Grants. Project teams are responsible for identifying the creator and copyright owner of all collection materials.
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Archival Partner Form
The Archival Partner Form is used to confirm collaboration between the project team and the archival owners. The form should be signed by the current collection holders.
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Host Commitment Form
The Host Commitment Form is required for all projects and should be used to confirm institutional agreement to serve as a Host Institution.
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UCLA Contract Terms (Blank)
View a blank template of the UCLA Contract Terms. For review purposes only.
Additional Resources
These resources provide additional guidance related to digitization projects.
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IDEP Toolkit
This toolkit outlines standards, workflows, and best practices for digital preservation projects.
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EAP Remote Capture
A guide for digitizing documentary heritage in challenging locations.
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EAP Remote Capture (Arabic)
Translated guide for digitizing documentary heritage.
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WIPO Guide to Copyright and Intellectual Property
Some best practices for thinking about and securing rights and permissions.