Administrative Resources
Congratulations! You've been selected for MEAP funding. Now what? We recommend reading through the MEAP Guidelines and Contract Terms, as well as the Handbook for Grantees, for information about how to get started.
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Program Guidelines
These guidelines define the scope and eligibility requirements for the MEAP grant program. - default
MEAP Handbook for Grantees
Our Handbook for Grantees provides useful information about how to get started with your project. - about
UCLA Contract Terms (Blank)
View a blank template of the UCLA Contract Terms. For review purposes only.
Project Planning Resources
These guides provide detailed information for project planning, including recommended hardware and software and best practices to meet MEAP standards.
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Print Digitization
Guide to planning a print/image (flat object) digitization project. - default
Audio Digitization
Guide to planning an audio digitization project. - default
Video Digitization
Guide to planning a video digitization project. - default
Guide for File Naming and Formatting
This guide will help establish a file naming convention that remains consistent throughout your project.
Planning Grant Resources
These resources provide guidance related to documentation and survey projects.
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Template for Survey Planning
This template provides guidance related to documentation and survey projects. - default
Template for Object-Level Inventory
This template provides guidance related to documentation and survey projects. - default
Guide for Archival Processing
A guide to processing archival collections from the University of Florida.
Metadata Resources
Explore these resources as you create metadata for your project.
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MEAP Metadata Template (Updated 2024)
All MEAP project metadata should be created using this template. - default
MEAP Metadata Handbook (2024)
Guidelines and information about best practices for metadata in library and digital collections, plus details related to MEAP-funded projects hosted at the UCLA Library
Reporting
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Reporting
MEAP projects will be reviewed regularly by submission of Progress Reports every six months or in alignment with project milestones. - default
Progress Report Template
This report template should be used to submit progress reports to the MEAP team at the UCLA Library. - default
Project Grant Final Report Template
This report template should be used as a final marker at the end of your MEAP project. - default
Planning Grant Final Report Template
This report template should be used as a final marker at the end of your MEAP project.
Forms
Forms for MEAP Applicants and Grantees
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Change Request Form (MEAP)
Complete this form to request changes related to budget and scope for MEAP projects. Submit report components in one email to meap@library.ucla.edu. - about
Copyright Permission Agreement
Copyright Permission Agreements are required for all Project Grants. Project teams are responsible for identifying the creator and copyright owner of all collection materials. - about
Archival Partner Form
The Archival Partner Form is used to confirm collaboration between the project team and the archival owners. The form should be signed by the current collection holders. - about
Host Commitment Form
The Host Commitment Form is required for all projects and should be used to confirm institutional agreement to serve as a Host Institution. - about
UCLA Contract Terms (Blank)
View a blank template of the UCLA Contract Terms. For review purposes only.
Additional Resources
These resources provide additional guidance related to digitization projects.
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IDEP Toolkit
This toolkit outlines standards, workflows, and best practices for digital preservation projects. - default
EAP Remote Capture
A guide for digitizing documentary heritage in challenging locations. - default
EAP Remote Capture (Arabic)
Translated guide for digitizing documentary heritage. - default
WIPO Guide to Copyright and Intellectual Property
Some best practices for thinking about and securing rights and permissions.