MEAP supports projects to preserve, document and digitize collections at risk from environmental conditions, political uncertainty, unsustainable media, inappropriate storage or communal and social change.
Available Grants
MEAP offers four levels of support for projects to organize, collect, convert and describe archival material or existing digital assets. All digital objects created through MEAP projects will be published online by the UCLA Library.
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Regional Grants
Opportunity to expand on previous MEAP digitization. Create digital collections that include cultural heritage materials from three or more institutions, families, or archival repositories. - about
Project Grants
For digitizing archival content or curating already-digital assets. - about
Planning Grants
For evaluating or surveying collections for digitization and/or curation. - about
Emergency Grants
Emergency Grants are available outside the regular funding cycle. Applications must be invited.
How to Apply
New Call for Applications will go live on September 13, 2023.
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MEAP Application Checklist 2023
Need some guidance working through the MEAP Application Process? Download the 2023 Application Checklist. - default
MEAP Detailed Application Template (2023-24)
Template for application planning purposes. Note that the Detailed Application has been edited for 2023-24. - default
MEAP Detailed Phase Webinar: Digitization Projects (Jan 2024)
Slides from January 18, 2024 Webinar focused on the Detailed Application for all digitization projects (Project Grants and Regional Grants) - default
MEAP Detailed Phase Webinar: Planning Projects (Jan 2024)
Slides from January 19, 2024 Webinar focused on the Detailed Application for all Planning Grant projects - default
MEAP Preliminary Application Template (2023-24)
Template for Application Planning Purposes. Note that the Preliminary Application has been edited significantly for 2023-24. - about
Preliminary Application Webinar 2023
Resources from the MEAP Preliminary Application Webinar held on Wednesday, October 18, 2023. - default
MEAP Application Handbook 2023-24
The MEAP Application Handbook includes details about the MEAP application process and shares resources for drafting a strong application. - default
Program Guidelines
These guidelines define the scope and eligibility requirements for the MEAP grant program. - about
Project Eligibility
Not sure if your project is eligible? Check out project eligibility information here. - about
Evaluation Criteria
Applications will be evaluated by an international panel of scholars using this criteria.
Project Planning Guides
These guides provide detailed information for project planning, including recommended hardware and software and best practices to meet MEAP standards.
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Print Digitization
Guide to planning a print/image (flat object) digitization project. - default
Audio Digitization
Guide to planning an audio digitization project. - default
Video Digitization
Guide to planning a video digitization project. - default
MEAP Metadata Template (Updated 2024)
All MEAP project metadata should be created using this template. - default
MEAP Metadata Handbook (2024)
Guidelines and information about best practices for metadata in library and digital collections, plus details related to MEAP-funded projects hosted at the UCLA Library
For Planning Grants
These guides provide detailed information for planning grant projects.
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Template for Survey Planning
This template provides guidance related to documentation and survey projects. - default
Template for Object-Level Inventory
This template provides guidance related to documentation and survey projects. - default
Guide for Archival Processing
A guide to processing archival collections from the University of Florida.
Forms
The Grant of Permission Form is required for all Project Grant applications. The Archival Partner Form is required for all Project Grants and Planning Grants where the content is located at an institution other than the Host Institution or will be deposited at an institution other than the Host Institution. The Host Agreement Form is required for all applicants at the Detailed Stage.
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Copyright Permission Agreement
Copyright Permission Agreements are required for all Project Grants. Project teams are responsible for identifying the creator and copyright owner of all collection materials. - about
Archival Partner Form
The Archival Partner Form is used to confirm collaboration between the project team and the archival owners. The form should be signed by the current collection holders. - about
Host Commitment Form
The Host Commitment Form is required for all projects and should be used to confirm institutional agreement to serve as a Host Institution.
More Information
Timeline
Applications open September 12, 2023Applicant Webinar Wednesday,October 18, 2023[View Resources(opens in a new tab)]- Preliminary Applications due Monday, November 13, 2023
- Detailed Applications (for invited applicants) due Friday, February 9, 2024
Apply Online
Before applying, make sure that you have reviewed the MEAP Program Guidelines and that you have confirmed your project's eligibility. When you are ready to apply, you can begin your application on our online application portal. All applications must be submitted in English.
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